Aircraft scheduling software since 2003
Aircraft scheduling for flying clubs, flight schools, and shared fleets.
Manage aircraft, instructors, members, booking rules, documents, communication, and reservation history in one straightforward online system.
- All features included on every plan
- No setup fees
- Works on desktop, tablet, and mobile
Everything around your schedule, organized
Give members an easier way to reserve time while giving administrators the controls they need to keep the operation running smoothly.
Aircraft and Resource Scheduling
Schedule aircraft, instructors, simulators, rooms, and custom resources with real-time availability and double-booking protection.
Advanced Reservation Rules
Control reservation length, future booked hours, advance-booking windows, daily limits, required descriptions, and more.
Members, Roles, and Permissions
Organize pilots, instructors, staff, and administrators with club-specific profiles and role-based access.
Documents and Records
Keep member-specific documents and club administrative files in separate repositories designed for their different purposes.
Reservation History
Review historical reservation activity and changes when an administrator needs to understand what happened.
News, Alerts, and Email
Keep members informed with club news, important alerts, and mass email communication from the same system.
Booking policies that match how you operate
PilotSchedule gives administrators practical controls without making everyday scheduling difficult for members.
- Minimum and maximum reservation duration
- Future booked-hour and advance-booking limits
- Daily pilot booking limits and late-reservation rules
- Backup and maintenance reservations
- Required descriptions and instructor permissions
Choose by capacity, not by missing features
Every plan includes the complete PilotSchedule platform. Select the capacity that fits your resources and clubs today, then change plans as you grow.
- Solo: $20 per month, 2 resources, and 1 club
- Basic: $50 per month, 10 resources, and 1 club
- Pro: $100 per month, 50 resources, and 4 clubs
- Elite: $200 per month, 100 resources, and 10 clubs
Save 20% with annual billing. No setup fees. All features are included on every plan.
Frequently asked questions about PilotSchedule
Can PilotSchedule schedule more than aircraft?
Yes. You can schedule aircraft, instructors, simulators, classrooms, briefing rooms, examiners, and other custom resources your operation needs.
Can flying clubs and aircraft partnerships use PilotSchedule?
Yes. PilotSchedule supports small shared-aircraft groups, member-based flying clubs, flight schools, instructors, FBO operations, and organizations managing multiple clubs.
Can administrators control how members make reservations?
Yes. Administrators can configure reservation duration, advance-booking windows, future booked-hour limits, daily limits, late-booking rules, required descriptions, and related permissions.
Can one member access more than one club?
Yes. One account can access multiple PilotSchedule clubs while each club's schedules, roles, profiles, documents, settings, and history remain separate.
Does PilotSchedule work on mobile devices?
Yes. PilotSchedule is web-based and designed to work on desktop computers, tablets, and mobile phones.
Give members an easier way to reserve and administrators better tools to manage.
Create your PilotSchedule club and start organizing aircraft, instructors, members, and resources in one place.
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